Ladies and gentlemen ,

as of May 25, 2018, the legal regulations regarding the protection of personal data have changed. From that day, the provisions of Regulation (EU) 2016/679 of the European Parliament and of the Council of April 27, 2016 –  on the protection of individuals with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (General Data Protection Regulation), commonly known as the GDPR – will apply.

Implementing the information obligation resulting from Art. 13 of the GDPR, in this message we provide necessary information regarding our processing of personal data. We encourage you to read the following content.

  1. Commercial cooperation with our contractors involves the need to process a number of personal data, among which there is information identifying, among others:
  2. natural persons engaged in self-employment;
  3. partners, statutory representatives, proxies, representatives, employees of our contractors;
  4. other people whose data we process for the purpose of issuing or processing invoices.
  5. The controller of personal data processed in connection with trade cooperation is Agro-Poli limited liability company, based in Stróża Kolonia (address: ul. Brzozowa 4, 23-206 Stróża Kolonia) (hereinafter: “We” or the “Company”).
  6. In matters related to the protection of personal data, contact with us is possible via email at:
  7. The scope of personal data processed by us, as a rule, includes only data necessary to establish and service cooperation with a contractor (e.g. names, titles, e-mail addresses, telephone numbers of contact persons, and also NIPs, REGONs, numbers of bank accounts, business addresses of persons conducting a sole proprietorship).
  8. We collect personal data directly from the data subjects; from our contractors or from publicly available sources such as CEIDG business registers or KRS.
  9. We comply with the rules of collecting and processing personal data that is only necessary to achieve the purposes for which it will be processed. When planning new projects and activities that require the processing of personal data of our contractors – we will carry out a thorough analysis of what data we need to implement them.
  10. Personal data of our contractors is being processed in order to:
  11. enable the conclusion and performance of a contract between the Company and our contractor,
  12. comply with tax and accounting regulations,
  13. implement our legitimate interests, such as, for example: contacting contractors, including keeping internal registers of contractors for contact purposes; marketing of our own products or services; providing commercial information; pursuing claims under conducted  business activities; verification of the identity of persons employed in entities cooperating with the Company, e.g. couriers or people accepting goods.

The processing of personal data for the above purposes therefore has a legal basis in the provisions of Art. 6 par. 1 let.  b), c) and f) of the GDPR

  • Primarily our authorized employees have access to the personal data of our contractors. In addition, access to a well-defined scope will be granted to entities with whom we cooperate in the implementation of the purposes of data processing, referred to in point. 6. They will be the entities to which we entrust the implementation of specific services – and for this purpose we also entrust the processing of personal data to them. For example, such recipients – of our contractors’ personal data – will be, for example:
  • IT systems providers;
  • data hosting service providers;
  • courier or postal service providers;
  • forwarding and transport companies;
  • law offices;
  • banks;
  • companies providing consulting or auditing services,
  • companies to whom we entrust the persons and property protection .
  • Personal data will not be transferred to any third country (i.e. outside the European Economic Area) or an international organization.
  • Personal data of our contractors will be processed only to the extent and for the period necessary to achieve the purposes for which they have been collected. We process personal data for the duration of the contract concluded with the contractor, as well as after its completion for the purposes of:
  • pursuing claims in connection with the performance of the contract;
  • performing duties, including obligations arising from legal provisions – data archiving, in particular from the provisions of tax law or accounting regulations;
  • preventing abuse and fraud;
  • conducting statistical research.

Personal data processed in connection with the implementation of contracts will be stored during the claims’ limitation periods, specified in the law (most often it will be a period of 3 or 10 years from the date of termination of the contract).

In the case of our own products or services marketing or the provision of commercial information, personal data will be processed during the binding contract period or until a valid objection to such processing, whichever of these events occurs earlier.

  1. You have the right to request access to your personal data and have them corrected, deleted or their processing limited; the right to object to its processing (if it is possible under the law) and the right to transfer data.
  2. If the processing of your personal data is based on your consent, you have the right to withdraw your consent at any time. However, this will not affect the lawfulness of the processing, carried out on the basis of the consent before its withdrawal.
  3. You also have the right to lodge a complaint to the supervisory body – the President of the Personal Data Protection Office (ul. Stawki 2; 00-193 Warszawa).
  4. When establishing business relationships, the provision of personal data is not a statutory requirement, but it is usually necessary to start cooperation and conclude a contract. Any failure to provide some personal data may result in our inability to accept an order or to sign a contract. Sometimes, however, the law will require us to provide certain personal data, e.g. for accounting or tax reasons.
  5. at the same time, independently, automatically, would make decisions that could cause legal effects to our contractors or affect you in a similar way.